HPS Holding logo HPS HoldingSupply & Sourcing

Services

Four connected practices covering everything between a purchase requisition and a reconciled invoice. Engagements are scoped in writing, priced up front and delivered by named consultants.

Strategic Sourcing

Spend analysis to signed contract.

Supplier Management

Onboarding, scorecards, risk.

Logistics Coordination

Carriers, lanes, landed cost.

Inventory Planning

Reorder points, safety stock.
Practice 01

Strategic Sourcing & Procurement

We take a category from an unexamined line in the general ledger to a competitively awarded, properly documented contract — and then we make sure the prices in the contract are the prices on the invoice, which is the step most programmes skip.

What is included

  • Spend cube build from ERP, AP and P-card data, normalised to a clean category tree
  • Category strategy and make-versus-buy review
  • Market scan and qualified supplier long list, including diverse and domestic suppliers
  • RFI, RFP and reverse-auction management with sealed commercial evaluation
  • Should-cost modelling for fabricated and machined parts
  • Negotiation strategy, mock sessions and live negotiation support
  • Contract drafting support with your counsel: pricing mechanics, indexation, service levels, exit
  • Price-compliance audit for the first two invoice cycles after award

Deliverables

Baseline spend report, category playbook, bid comparison pack, negotiation summary, executed contract file, and a savings ledger reconciled monthly against your GL.

Category spend analysis in progress
Supplier review meeting
Practice 02

Supplier Management & Compliance

A supplier master that has never been cleaned is a liability: duplicate records, expired certificates of insurance, vendors that were acquired three years ago and are still being paid under the old name. We clean it once and give you the cadence to keep it clean.

What is included

  • Supplier master de-duplication and rationalisation with a phased transition plan
  • Onboarding pack: W-9, COI, banking verification callback, sanctions and debarment screening
  • Performance scorecards — on-time delivery, quality PPM, responsiveness, invoice accuracy
  • Quarterly business review agendas, minutes and corrective action tracking
  • Risk register for single-source, financially distressed and geographically concentrated suppliers
  • Responsible-sourcing diligence: labour standards, conflict minerals, environmental permits
  • Business continuity and dual-source planning for critical items

Deliverables

Cleaned supplier master, onboarding SOP, live scorecard workbook, risk register and a twelve-month QBR calendar your team owns.

Practice 03

Logistics & Freight Coordination

Freight is where quiet money leaks: accessorials nobody checks, inbound collect shipments on your vendors’ terms, LTL going out half empty on the same lane three times a week. We do not own trucks and we do not resell capacity — we coordinate, benchmark and audit.

What is included

  • Lane-level rate benchmarking across LTL, FTL, parcel, drayage and ocean
  • Carrier RFP management and service-level agreement design
  • Inbound routing guide so your suppliers ship on your terms, not theirs
  • Consolidation and mode-shift analysis, including intermodal feasibility
  • Freight invoice audit and accessorial recovery
  • Customs documentation review, HTS classification checks and broker coordination
  • Claims handling process and demurrage/detention control

Deliverables

Landed-cost model per SKU family, carrier scorecard, routing guide, audit recovery log and a quarterly lane review pack.

Container terminal and truck fleet at dawn
Distribution centre racking and inventory
Practice 04

Inventory & Demand Planning

Too much of the wrong stock and not enough of the right stock is usually one problem: reorder parameters set years ago by someone who has since left. We rebuild the parameters, then teach the cadence that keeps them current.

What is included

  • ABC/XYZ segmentation and service-level policy by segment
  • Statistical reorder points, safety stock and economic order quantities
  • Lead-time variability analysis by supplier, not by average
  • Slow-mover and obsolete stock identification with a liquidation plan
  • Demand forecasting review and S&OP meeting design
  • Cycle-count programme and inventory accuracy targets
  • Parameter maintenance SOP and planner training

Deliverables

Parameter file ready to load into your ERP, working-capital release model, obsolescence schedule and a planner handbook.

Engagement models

Three ways to work with us

All fees are fixed or retained and agreed in writing before work begins. We do not bill success fees on savings we cannot independently verify.

Diagnostic

Two weeks, fixed fee

  • Spend baseline and data clean-up
  • Buyer and stakeholder interviews
  • Written findings and savings plan
  • Executive presentation

Best for: first engagement, or a board that wants an independent view before committing budget.

Project

6–20 weeks, fixed scope

  • One or more categories sourced end to end
  • Named consultants and weekly status
  • Contracts executed and price compliance checked
  • Full handover pack

Best for: a defined problem — a category, a lane network, a supplier consolidation.

Retained advisory

Monthly, 6–24 months

  • Agreed monthly consultant days
  • Rolling category calendar
  • Scorecards and QBRs maintained
  • Quarterly savings reconciliation

Best for: teams without a senior procurement lead who need continuity rather than a one-off push.

Scope boundaries

What we do not do

Being clear about this saves everyone a wasted meeting.

We are not a broker

We do not buy and resell goods, hold inventory, or take title to anything.

We are not a 3PL

We do not operate warehouses or trucks. We coordinate the providers who do.

We are not a law firm

We support contract drafting; your counsel gives the legal advice and signs off.

Let’s look at your next sourcing decision together

Send us a short brief — the categories you buy, the volumes and the pain points. Within two business days you will get a written response from a senior consultant, not a sales script.

Request a consultation Call +1 (718) 462-8415